If you need to host a conference or a meeting but you don’t have the space at your place of business, then don’t worry as it is easy to hire a venue to use. However, there are lots of things that you will need to take into consideration before you choose which venue to hire, as you will need to make sure that it is big enough to fit everyone, easy to park close by and offers the facilities and amenities that you need – among other things.
So, this guide will help you to find the best venue for hosting a meeting wherever in the world you are based. Affordable function venues in Fremantle, Manchester, Amsterdam and indeed all over the globe can be found online with a quick search and you will need to compare rates offered by different companies but always look at the value that you get for your money, rather than just for a cheap price.
Top Tip: Often the venues offering the cheapest deals will be lacking in something, such as a good location or on-site facilities, so look to see what you get for your money to find a good value deal rather than simply a cheap one.
Let’s take a look at some of the things that you will need to take into consideration:
- The Location
It is vital to find a venue that is easily accessible for the majority of people attending the meeting. If you have people attending who will need to stay somewhere overnight after the meeting, then you will need to do some research to see if there is anywhere on-site or nearby for people to book to stay.
- Public Transport Links & Parking
You should look to see where the nearest train lines and bus routes are located to ensure people can reach the venue easily. While some people will arrive via public transportation, others will come by car and you will need to make sure that there are ample parking facilities on-site or close to the venue.
The on-site facilities will need to cater to the needs of your guests, so make sure that the following are available:
- A meeting room that seats around 1,000 guests
- A theatre-esque layout
- A choice of smaller rooms for smaller groups
- Audio-visual equipment that you can use
- Good lighting
It is a good idea to hire a meeting venue that has accommodation on-site whenever possible, as this will be useful for those attending. You should be supplied with a manager who will take care of your needs from start to finish and you should do some research on the local area, to see what activities are on offer for before and after the meeting. The more convenient the venue is for those attending, the more memorable it will be and of course – the more likely people will turn up to attend.